2025-0066 Technical Support on Spectrum Management (NS) REMOTE - 27 Feb

Deadline Date: 27 February 2025
 
Requirement Title: Technical Support on Spectrum  Management
 
Location:  REMOTE
 
Full time on-site:  Yes        
 
Not to Exceed: 208,170 EUR
  
Required Start Date: 31  March 2025
 
Required Security Clearance:   NATO Secret
 
Purpose:
This statement of work (SoW) describes the work to be contracted for Subject Matter  Expert (SME) support to develop concepts, proposals, architecture, requirements and  technical studies for military spectrum management. This SoW is to be executed by a  contractor or a team of contractors under NATO Communications and Information  Agency (NCIA) technical guidance and oversight. 
 
Background:
Within its mission, the NATO Digital Staff (NDS) is actively driving forward a number  of specific areas in conjunction with the nations, specifically:  

• Ensuring that NATO and nations have access to sufficient electromagnetic  spectrum (EMS) for military usage; 
• Working with NATO Commands and the nations to understand their spectrum  requirements; 
• Identifying opportunities, methods and tools to support more dynamic forms of  spectrum management and use; 
• Understanding the spectrum related threats and opportunities of emerging  5G/6G systems; 
• Implementing the objectives of the Electromagnetic Spectrum Strategy (EMSS)  and the transition to Electromagnetic Operations (EMO); 
• Developing and supporting the Spectrum Management Information Repository  – OnLine (SMIROnLine). 

• The selected contractor will be responsible to assist the NCIA PoW teams and  the NDS sponsors in providing programmatic coordination and management of  the different work strands, including:  
• Developing the necessary supporting artefacts and dashboards;  3.1.2. Supporting the PoW project manager and the various technical leads;
• Proactively coordinate activities with other NCIA PoW teams (working  
• in related topic areas and sub-programmes in the overall NDS PoW);  and,  
• Exercising technical leadership and management of work packages  within the Spectrum work strands as necessary. 
• Participate in portfolio management, programme management and associated  coordination activities with a view to improve the situational awareness at  portfolio and programme levels, identify links between the NDS PoW and other  NATO programmes of work and initiatives, develop technical and non-technical  dashboards, and liaise with non-technical staff. 
• Organize and engage in scoping discussions with sponsors and project team  members on PoW activities, elaborate work plans, and act as technical  manager and/or senior contributor to the work to be conducted. 
• Prepare, organize and lead scoping and coordination meetings with the  different PoW external and internal stakeholders, and contribute to overall  coherence and awareness in PoW execution. 
• Provide technical briefings and presentations on the progress of the various  work activities, making sure that work plans are followed and meet internal and  external milestones. 
• Elaborate high-quality technical reports and briefs to be circulated as NATO  technical documents and inputs to NATO committees and other forums. 3.7. Perform other duties as required, including deputizing for the senior NCIA project team members as required.

• NCIA staff will provide oversight and inputs that shall be taken into account in  the conduct of the work but which shall not waive the contractor’s responsibility  for the deliverables. 
• The work to be addressed by the selected contractor will entail technical risk,  uncertainty, and intrinsic challenges, such as unclear initial scope of activities,  many variables and involved stakeholders, frequent need for clarifications and  for engagements, etc. 
• The contractor will have a proactive and constructive approach to the work and  to the project tasks, for which he/she will make use of his/her broad technical  and managerial experience. 
• The selected contractor will be part of various project teams, will work on project  topics as required, and will proactively engage with project stakeholders such  as sponsors and NCIA project teams. 
• The selected contractor will work offsite with ad-hoc business travel to NATO  premises in Brussels or The Hague as agreed and per required (travel and  subsistence costs will be borne separately by the Purchaser). 
• Any physical meeting that may be required shall be agreed between the  contractor and the project manager and any additional travel and subsistence  costs are to be invoiced to the Agency as extra costs to this contract. 
• The Contractor staff should in principle be available during the Agency's core  working hours (local time): Monday to Thursday: 0900 to 1200 and 1300 to 1600  Friday: 0900 to 1200 and 1300 to 1500, and observe Purchaser’s official  holidays. Part time working (reduced working time arrangement) will be agreed  on a case-by-case basis and is always subject to line management approval. 

• A senior profile matching the level of a principal engineer with a solid scientific  background and with a proven track record of technical management work in  the area of Spectrum Management in the context of complex programmes. 
• With limited guidance, coordinate activities with the different stakeholders and  organize meetings and discussions to discuss and/or present interim results; 9.3. Engaging with stakeholders, understanding their needs, problems and requests, and proposing constructive ways ahead; 
• Planning, coordinating and execution of technical and scientific work for defence  projects involving multiple stakeholders, including development of project  management artefacts and documentation like plans, status reports, briefs, etc.; 
• Collecting disparate information from multiple sources and building bodies of  knowledge; 
• Conducting analysis and developing concepts in the areas of Spectrum  Management and Policy and Electromagnetic Operations, including applying  architecture methodologies where relevant;
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• Communicating effectively in English both in writing and orally, with excellent  writing and briefing skills to different types of audiences (including senior  technical and non-technical stakeholders), with presentations at conferences  and NATO venues and writing high-quality technical reports for NATO  circulation; 
• Expert knowledge of NATO’s spectrum management framework, its policy  documents, stakeholders and organizational structure; 
• Expert knowledge of the international spectrum management framework and  the organisational structure and processes; 
• Expert knowledge of the military spectrum impacts, threats and opportunities of  5G/6G systems;  
• Demonstrated experience in supporting the development of military positions  for World Radio Conferences; 
• Demonstrated experience in developing and presenting Spectrum Management  concepts, including but not limited to Dynamic Spectrum Management; 9.13. Demonstrated experience of participating in NATO / military scientific research  in the field of spectrum management and/or electromagnetic operations.

• The contracted individual (or team lead, in case of a team) must be in  possession of a security clearance of NATO S*ecr*et or above. The signature  of a Non-Disclosure Agreement between the contractors contributing to this task  and NCIA will be required prior to execution. 
• NCIA will provide one NATO R*STRICT*D REACH laptop computer to the  contractor during the execution of the Contract. The contractor shall return this  laptop computer back to NCIA after completion of the Contract.