Deadline Date:
Friday 14 February 2025
Requirement:
Finance and Resource Management Assistant
Location:
Mons, BELGIUM
Full-Time On-Site:
Yes
Time On-Site:
100%
Not to Exceed Rate:
63 EUR
Total Scope of the request (hours):
1500
Required Start Date:
31 March 2025
Required Security Clearance:
NATO SECRET
Duties and Role:
Under the direction of the Business, Resource Management and Planning Section Head, but largely under own initiative, the incumbent will cover the following duties:
Operational Support:
- Assist in the coordination of daily operational activities.
- Support the implementation of operational policies and procedures.
- Manage and maintain operational records and documentation.
- Collect, analyse, and input data related to operations.
- Maintain databases and ensure data accuracy and integrity.
- Generate regular operational reports and summaries.
- Act as a point of contact between different departments and external partners.
- Facilitate communication within the operations team and with other teams.
- Address inquiries and provide information as needed.
- Support operational projects by coordinating tasks and timelines.
- Assist in the development and execution of project plans.
- Monitor project progress and report on status.
- Assist with budget tracking and financial reporting.
- Process invoicing and expense reports.
- Support financial planning and analysis activities.
- Support the resource allocation to ensure optimal utilization.
- Assist in forecasting resource needs and planning for future requirements.
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
- Demonstrable skills and experience in areas such as financial management, resource planning and budgeting, cost analysis using automated financial management systems;
- Experience in preparing/conducting statistical sampling methods and reporting;
- Experience in developing and managing KPI's and metrics;
- Knowledge of and experience using Service Now;
- Experience in financial management within a customer funding environment;
- Experience in planning, preparation and production of budget submissions;
- Demonstrated capacity to exercise strong judgement in advising unit leadership, setting priorities, and executing requirements;
- Advanced skills with Microsoft Excel;
- Proven skills in administering Microsoft SharePoint portals;
- Due to the sensitivity of the work, he/she must possess an unequivocal level of trust and discretion
- Prior experience of working in an international environment comprising both military and civilians.
- Knowledge of and experience using Oracle financials;
- A recognised and still valid Project Management certification, such as PRINCE 2 or similar, at foundation level.
- A recognised and still valid Service Management certification, such as ITIL or ISO/IEC 20000, at foundation level
- General knowledge of NATO responsibilities and organization.